We’re thrilled our Prototype giveaway has fired so many imaginations and prompted so many expressions of interest. We’ve been overwhelmed by the response. So overwhelmed in fact that we’re going to struggle to respond to you all individually straight away, such is the volume of emails.
So for now we thought we’d direct you here so we could answer the most common questions in one go, we hope you don’t mind.
How much does it cost?
Nothing. We don’t want any money for it. We’re giving it away free to good homes. But there will be associated costs…
What are the associated costs?
All the following costs are estimates only, offered as a guide. You will need to cover the load from our store into a 40ft trailer (£400) and transport (£400 – £800 depending on where you are in the UK). You will need to hire a specialist crew of eight at £12-£15 pp p/h for the fit up at your venue plus our production manager (£500 + travel, accommodation and per diems) to include transport booking, organising truck load, assessing fit up site, updating relevant health & safety documentation, advising on crew and one day fit up. You will need a specialist carpenter present at the fit up (£250) and a hired skip (£200). Plus contingency.
Do I need a license?
The prototype is classified as seating so as long as it sits within a venue with an existing entertainment license there should be no further costs associated with licensing. If you do not have an entertainment license you will need to apply for one via your local council and there will be costs associated with that.
What are the dimensions of the structure?
12m diameter, 5m high. You will require a further 1.2m around the structure as a legal requirement for emergency exit routes. So you will need a minimum space of 14.2m² and clearance of 6m to the grid. The performance space is 4.6m diameter.
Do you have technical drawings?
Yes, you can download them here: http://www.painesplough.com/about-us/get-involved
Use the ‘Roundabout Prototype Plans’ link from the ‘Links and Downloads’ section on the right of the page.
How much space does it take up when stored?
It fills a 40ft trailer to the rim.
How much does it cost to store?
It’s about £75 per week to store it on a 40ft trailer.
How much does it weigh?
Approximately three tonnes.
Is it waterproof?
No. So it will need to sit inside an existing structure or at very least a tent.
Why are we doing this?
We now have our state-of-the-art, fully portable, pop-up Roundabout out on the road. So we no longer have a use for the prototype which we built back in 2011 to test the concept and the architecture before building the real thing. But the prototype remains a beautifully designed, highly engineered auditorium. We want it to go to good homes so it can be enjoyed by audiences and artists. We were only able to build Roundabout thanks to the belief and generous financial support of many wonderful Trusts & Foundations and individuals so we want to pass on some of that goodwill by lending the prototype to people who can give it a future life to benefit more people.
What else will I need?
You’ll have to provide proof of public liability insurance for the period of time the prototype is in your custody. We’ll insure the installation and removal, either end.
How long can I have it for?
If you could use the auditorium for part of the year, perhaps others could use it the rest of the time, and you could share the costs between you. It’s also possible you could have the auditorium for a couple of years or take it off our hands altogether. Once we’ve been in touch with everyone individually, we’ll work out if there is obvious home or convenient pattern amongst many interested parties and go from there.
What happens next?
If you’re still interested having read all the above and you have a concrete plan for the prototype and the means to absorb the associated costs, please could you send us an expression of interest that includes the following information:
– Your name
– Your organisation
– Where you’re based
– What’s your plan for the prototype (a really brief outline, just the salient points, we don’t want to make this hard work)?
– Who will benefit?
– How long you want it for and when you want it.
– How you’re meeting the associated costs.
– Anything else important you might want to tell us.
Please send your expression of interest to email@example.com with Prototype as the subject line by 4pm on Friday 2 October 2015.
How will we decide who gets it?
Oh gosh, we’re not sure yet, we’ve been rather taken aback by the level of interest. We’ll gather all the expressions of interest on Friday 2 October and we’ll try to make a decision by Friday 16 October. It’s not a competition – we’d love all of you to have it, you’d all make great use of it. But as there’s only one prototype we’ll just have to bite the bullet and choose its new home(s) on the basis of where we think it can make the biggest difference or benefit people the most. It will be a really hard decision, but we’ll try to make it a good decision.
Thanks for reading. And thanks so much for your interest. We’re so excited the prototype will have new life.
More questions? If there’s anything we haven’t answered here please email firstname.lastname@example.org with ‘Prototype question’ as the subject line and we’ll try to get back to you as soon as possible.